A description of the meeting, who was there, action items and the next meeting date.

Note: all minutes are marked “Draft” until official approved by the next committee meeting.

MINUTES OF THE EXECUTIVE COUNCIL, MARCH 22, 2007, AT THE VPA OFFICE:

Members in attendance: Peter Evans, Laurie Singer, Madeline Young, Judi Maynard, Dave Cobb, Steve Houghton, Debi Price, Rob Bliss, June Sargent, Dick Kraemer, Joe Bowen, Lynn Coale, Frank Spencer, Bob Stevens.
Absent: Meg Powden, Bob Johnson (ASC meeting)

1. Peter Evans opened the meeting at 10:00 a.m. with his usual warm welcome.  He then asked the Executive Council if  they were comfortable with the process of evaluating the Executive Director with the final step being a meeting between the President and Director.  After some discussion, it was agreed that written input would come from all Executive Council members, Peter would summarize, meet with Bob and share summary with the Executive Council.

2.  The Executive Council members saw a revised yet incomplete budget for the 07-08 year.  The format was accepted as an improvement and approval would be discussed at the April 17th meeting.  It was requested to see a summary that reflected anticipated 06-07, actual 06-07, and projected 07-08.

3. Bylaws changes were presented by Bob Stevens, discussion followed and a recommended final draft will be presented on April 17th.

4. Names of interested potential new Executive Council members was shared with members and the slate of officers will be chosen on April 17th.   Peter also asked current interested members to notify him if they were interested in the President-Elect position.

5. Bob Stevens reminded Executive Council members of the pending Student Voice meeting on May 10th and the current review he is doing of the Student Council and VPA2.

6. Since Marie is retiring June, 2008, Bob Stevens again reviewed his recommendation to hire her replacement this summer.  Rationale included: need for a seamless transition from someone who has 40 years of history, number of additional activities during the last several years, growth of conferences and professional development, Leadership Academy, increase in sponsorships/grants, growth of budget, ordering, check writing, pairings, bookkeeping and need to review potential for more sports.  There was a significant non-biding vote to support a year-long position.

7. Executive Council met with ASC to review process for handling appeals.  There was an excellent exchange of ideas and sharing of thoughts.

8. In executive session from 1:15 to 2:35 p.m., the Executive Council heard two student waiver appeals from Rice High School.  A student and a parent were present at both hearings.  At 2:45 p.m. in open session, the Executive Council denied both waiver requests and upheld the decision of the ASC.  Meeting adjourned at 2:46 p.m.